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Studies show that millions of meetings are held every day in the United States and that thousands of dollars are spent per meeting hour when the meetings include multiple executives as attendees. Are all those meetings a business investment or a waste of time? Unfortunately, many of these studies indicate that the managers who attended the meetings felt that up to half of their time invested was wasted. If meetings are important enough to hold, why don’t the leaders of the organization insist that they be run better?
Can the gift of better meetings be this year’s ultimate management award? If meeting leaders can learn to do more in the same amount of time or less, then the answer is definitely yes. If the answer is yes, then how does this gift of better meetings come about?
There are many good training courses and books on meeting management. When searching for a good meeting leadership course, in addition to the terms “meeting management,” also look for courses that contain some form of lead or facilitation in the course title. Sometimes meeting management course titles appear to be disguised as something else, or the meeting training is part of a larger package offered as a longer workshop. The benefit of attending a course is the focused effort in learning the tools and techniques, as well as the networking and ideas from other course participants who have the same experience in the business world. The main disadvantage is being away from the job to attend the course, which is why many do not take advantage of this formal training option.
Reading and following a meeting management book is a viable alternative to formal training if the meeting leader commits to following the guidelines and the book provides examples or forms that can be used. One option with examples and forms is the new book “RA!RA! A Meeting Wizard’s Approach” (ISBN 1-4196-5367-9). This book and others on meeting management can be purchased through Amazon or ordered from bookstores. The main advantage of informal book learning is that it is portable and can be read during or outside working hours, using small chunks of scattered time rather than consecutive hours. Books often include the same wealth of tips, tools, and techniques, but in a different format than a formal course. The downside could be the lack of networking and discussion with other course participants who are learning the meeting leadership material at the same time. However, this disadvantage can be overcome by forming a book study group at the site or by having a regular meeting team study the book’s materials and learn better meeting management together.
Coming back to the session studies, they also show that the number of sessions is increasing and their duration is also increasing. To save money, time and management worries – offer bosses the gift of better meetings as a direction to higher profits and increased productivity. Better meetings lead to more productive employees, less wasted time and money, and lower costs mean higher profit margins. Make meetings a business investment, not a waste of time by reading a book or taking a class to help more people become better meeting leaders. Give and share the gift of better meetings this year.
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